Burlington Education Foundation: Volunteer Opportunities

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	Making a difference in Burlington Public Schools...one grant at a time.



		Volunteer Job Opportunities - can you help us?


		Race Day Volunteers Publicity Help In a Jam, Lend a Hand School Liaison School Clothing Line Helpers

		Race Day Volunteers Person to Contact so you can help *akolney@comcast.net* Every volunteer gets a Race T-Shirt and is invited to our Post Race Volunteer Party (along with your family). Don't delay! Sign up today! Estimated Time commitment: 1-3 hours on average per assignment The road race is a great spectator event. Volunteer and bring your family - even if they don't run or walk. Many jobs allow you to both volunteer and run or walk as the job is complete before the race time. Pre-Registration Desk - Family Fun Run (several positions) (7:45 am- 9:30 am) Runners and walkers that have signed up for the Family Fun Run prior to the race need to check in, pick up their race number and receive their complimentary t-shirt and runner's bag. Those working the registration desk must have a bright morning smile and be prepared to answer questions. Preparation will be made available at a Registration Training session (on race day) with training guidelines sent out previously. Pre-Registration Desk - 5K (several positions) (7:45 am- 9:30 am) Runners and walkers that have signed up for the Family Fun Run prior to the race need to check in, pick up their race number and receive their complimentary t-shirt and runner's bag. Those working the registration desk must have a bright morning smile and be prepared to answer questions. Preparation will be made available at a Registration Training session (on race day) with training guidelines sent out previously Same Day Registration (7:45 am - 9:30 am) In order to register the same day, applicants start arriving at 8:00 am. They must complete application form, admit payment, be checked in and receive a race number, and pick up a runner's bag. Application Desk (several positions) Greet runners and walkers for the 5K and Family Fun Run, Stock forms and pens, answer form questions, and direct applicants to the cashier station. Preparation/training will be made available at a Registration Training session (on race day) with training guidelines sent out previously. Cashier Station (several positions) Greet runners and walkers for both the 5K and Family Fun Run. Accept payment and be able to make correct change for all applicants. Direct the applicants to the Race Admission desk. Race Admissions - 5K (several positions) Check application for completion and signature as well as paid mark. Choose next bib number in numerical order, assign number to application, write name on back of bib number. Keep applications in order of number assigned. Give bib to applicant. Direct to pins and race bag pick-up stations. Preparation will be made available at a Registration Training session (on race day) with training guidelines sent out previously. Race Admissions - Family Fun Run (several positions) Check application for completion and signature as well as paid mark. Choose next bib number in numerical order, assign number to application, write name on back of bib number. Keep applications in order of number assigned. Give bib to applicant. Direct to pins and race bag pick-up stations. Preparation will be made available at a Registration Training session (on race day) with training guidelines sent out previously. Admission/Timer Runner Take the completed applications with bib number imprinted to the Race Timer service (Granite State Race Services) personnel on duty for entry into timing database for proper race placement and timing. T-Shirt & Race Bag Station - 5K (several positions) Hand out Race bags and t-shirts (if supplies allow) to all runners with a BIB race number below 300. Race Bag Station - Family Fun Run (several positions) Hand out Race bags to all runners with a BIB race number below 200. Chute Workers (several positions) Enter numbers of 5K participants as they cross the finish line, cheer on participants, keep participants in order as they cross the finish line, accept the tear off bib number to keep them in order. All training done by Granite State Race Services on race day prior to Race start time (approximately 8:30 am) Sign Holders Hold mile markers posters or arrows along the race route and cheer on participants. Great for HS volunteers! 2 Mile Water Station (several positions) This station is located at the corner of Bedford and Stonybrook along the sidewalk. Set up table and trash. Pour and hand out water cups and Cheer loudly to runners and walkers as they pass by. Rubber gloves provided for trash pick-up. Great for family participation (please be mindful that it is on a main road). Split Timers Man a second timer (provided by race service) and Yell times as participants pass at the 1 mile and 2 mile marker and don't be afraid to cheer them on! Raffle Sales Sell tickets for raffles. Smile, coax sales and make change if necessary.


		Publicity Help Person to Contact so you can help *karenhoyt@rcn.com* Estimated Time commitment: *Varies - usually less than 1 hour per assignment* Help promote the BEF! Press releases to be written and submitted to local paper. There is support in generating ideas and topics to write about.

		In a Jam, Lend a Hand Person to Contact so you can help *karenhoyt@rcn.com* Estimated Time commitment: *Varies - usually less than 3 hours per assignment* From time to time help is needed to complete a variety of tasks. This could range from bundling flyers, stuffing envelopes, copying papers, making calls and more. A large list of potential volunteers is needed for those times when we need someone immediately.

		School Liaison Person to Contact so you can help *karenhoyt@rcn.com* Estimated Time commitment: *less than 1 hour per month* PR and Parent Outreach Visit school and introduce self as "face of BEF" for that school. Request permission to maintain current BEF mailbox at your assigned school Once established, check the mailbox on a regular basis Serve as means of communications about BEF to parents of the school community. Work with teachers who receive grants at your school to ensure proper reporting in local papers occurs. photographers/reporters invited to be present on day of event You write and submit a follow up news release for both local newspapers. Communicate with other liaison for your school to keep up to date on grants awarded in your school. Ensure proper distribution of BEF flyers, newsletter, etc. to students. Help with membership drive, annual appeal and raffle ticket sales at your school. Grant follow-up Grant Committee Chair will notify you when a grant is awarded to someone in your assigned school and provide you with a copy of the grant Check-in on the grant recipient to find out when the project is happening, what publicity they are doing for it, and be sure to get any photos and information back to the Grant Committee Chair. Answer questions of recipients and point them to the right BEF people for information. Remind grant recipients to complete a grant follow-up report (as defined in application process) and final budget within 30 days of completing the grant. Other responsibilities Remind teachers and administrators in assigned schools of the due dates of the next grant cycles and encourage them to apply. Help with any other tasks where information needs to get out to particular schools. Length of Commitment: School Year

		School Clothing Line Helpers Person to Contact so you can help *karenhoyt@rcn.com* Estimated Time commitment: *Seasonal, varies* The BEF Board of Directors voted to start a "Burlington" clothing line as part of our fundraising efforts. A Coordinator would initially be responsible for negotiating agreement with clothing distributor, setting up sales plan and working with school clothing coordinators to manage distribution efforts. Working as the school clothing line helper, you will maintain sales at your assigned school. Management of school sales records and coordination of publicity with school liaisons will be expected. You will be part of a team and may be asked to help with some special clothing sales……….especially initially when we are trying to spread the work. Web sales, point of sale and seasonal sale pitches will also be opportunities to help. You will have a team to work with you